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Child Protection Policy


International Needs Canada (INCA) supports the rights of children and is committed to their safety and well-being.  It is opposed to all forms of child abuse and exploitation and will continuously strengthen its child protection processes to mitigate the risk of abuse within its programs and activities.  INCA is committed to being a child safe organization with a zero tolerance for abuse, to creating a safe community for children; and to developing a culture within INCA that has the best interests of the child as its priority.  The purpose of this policy is to set out common values, principals, and beliefs, and to describe the steps that will be taken to meet INCA’s commitment to protecting children.  It applies to all full time and part-time staff, board members, volunteers, sponsors, and other representatives of INCA, and to all forms of communication with and regarding children.  All share a common responsibility and commitment to the awareness, prevention, reporting of and responding to child abuse and are encouraged to actively participate in building and maintaining a child safe environment.

Mission of International Needs Canada

INCA’s work is inspired, motivated and exampled by the life of Jesus Christ.  He is our guide, our leader and our hope.  INCA works to eradicate injustice by empowering men and women living within situations of injustice to advocate for the rights of their children, families and communities in peaceful and impactful ways.

Biblical themes of justice, compassion and grace relate particularly to the poor and oppressed, the orphans, widows and strangers.  Micah 6:8 states clearly that what God requires is that we do justice, love kindness and mercy, and walk humbly with our God.  God confers on all people their worth and dignity, as is evident in creation and in the death and resurrection of Jesus Christ for all people.  Jesus called us to love our neighbors as ourselves, reflecting a profound respect for others as equal in worth before God.  Justice means restoring right relationships between people and God, between people as groups and individuals, and between people and creation.  (Isaiah 58:3-13)


Child - means a person below the age of 18 years, unless the laws of a particular country set the legal age for adulthood either older or younger.  This child protection policy applies to all children whatever their race, religion or abilities; whatever they think or say; whatever type of family they come from; what language they speak; what their parents do; whether they are boys or girls; what their culture is; whether or not they have a disability; and whether they are rich or poor (UNICEF 1989 Convention on the Rights of the Child).

Child Abuse - means all forms of physical and/or emotional ill treatment, sexual abuse, neglect or negligent treatment of a child, or commercial or other exploitation of a child resulting in actual or potential harm to the child’s health, survival, development or dignity in the context of a relationship of responsibility, trust or power (WHO 1999 Consultation on Child Abuse Prevention).

Child Abuser - means a male or female of any social, cultural or economic group and of any age, including family members, people within the child’s community or institutions who engages in child abuse.

Representatives – means INCA’s full time and part-time staff, board members, volunteers, sponsors and any other persons representing INCA or participating in activities supported by INCA.

Child Protection Policy

  1. All INCA staff, board members and volunteers shall receive and acknowledge by signature a copy of this Child Protection Policy.
  2. All INCA staff and board members shall have a criminal record or police background clearance.  Full time staff should have a criminal check repeated every five years.
  3. All Representatives shall sign and adhere to the Code of Conduct forming part of this Child Protection Policy before visiting a child.
  4. Representatives shall arrange all visits with sponsored children or visits to programs involving children through International Needs Canada and the partner organization.

Reporting and Response

  1. Development of an effective reporting procedure and response plan for handling any allegation or suspicion of alleged child abuse enhances efforts to protect children from abuse.  Child abusers are not likely to remain in an environment where workers are trained to report suspicious behavior.  Child abusers thrive on secrecy and are more likely to commit child abuse when they are unnoticed, or when they are in an environment in which others are naïve or insensitive to the possibility of child abuse.
  2. In reporting child abuse:
    • The dignity and rights of every child are to be respected.
    • In interviewing and reporting on children, special attention is to be paid to each child’s right to privacy and confidentiality, to have their opinions heard, to participate in decisions affecting them, and to be protected from harm and retribution.
    • The best interests of each child are to be protected over any other consideration, including over advocacy for children’s issues and the promotion of child rights.
    • When trying to determine the best interests children, their rights to have their views taken into account are to be given due weight in accordance with their age and maturity.
    • Those closest to the child’s situation and best able to assess it are to be consulted about the political, social and cultural ramifications of any reporting.
    • A story or an image is not to be published when it might put the child, siblings or peers at risk, even when identities are changed or obscured.
  3. A reporting plan includes the following:
    • Any knowledge or suspicion of child abuse must be reported immediately to the executive director of INCA and where mandated by law, to the police and other appropriate authorities.
    • An in-house investigation will be conducted which shall not interfere with the work of the police or other appropriate authorities.
    • A plan for responding to the results of an investigation will be developed that includes consideration for the welfare of the child.

Protection of Children in Sponsorship Programs

  1. INCA staff members (particularly tour leaders) shall be familiar with procedures relating to sponsor visits, including the need to report unannounced/unaccompanied visits.
  2. INCA staff members involved in sponsorship programs shall receive awareness raising and training about the need for child protection, strategies to protect children, and the detection of possible irregularities in requests related to sponsorship.
  3. A sponsored child’s history, picture folders and photographs of children shall be stored in locked and secure facilities to which only a limited number of people shall have access.
  4. All sponsor correspondence with a sponsored child shall be reviewed for inappropriate or suggestive comments, requests or obscenities.  In the event of inappropriate correspondence being discovered, INCA may decline sponsorship or sever the sponsorship relationship.
  5. At the time of sponsorship, sponsors should be advised that INCA’s policy prohibits unannounced visits.
  6. A sponsor and his/her sponsored child shall not exchange home addresses.
  7. INCA shall not facilitate the visit of any child to his/her sponsor or facilitate the adoption of children.

Communication about Children

  1. Communication about children includes all promotional materials and newsletters, recruitment documents, advertisements, application forms, and website.  INCA should use pictures that are decent and respectful, not representing them as victims.  Children should be adequately clothed and should not strike poses that could be interpreted as sexually suggestive.  Language that implies a relationship of power should also be avoided.  Instead language that highlights their dignity, resilience, capacity and growth should be promoted.
  2. INCA websites should not use scanned images of children without formal permission of the partner responsible for the program and the parent(s)/guardian(s) of the child.  This permission should be in writing as much as possible, and may be part of the packet of documents signed by the child’s parent(s)/guardian(s) when the child joins the sponsorship program.
  3. Personal and physical information that could be used to identify the location of a child within a country should not be used on the INCA web site or in any other form of communication about the child.

General Confidentiality

  1. INCA vigilantly protects confidential information about children and their families.
  2. Information about a child abuse incident is shared with people on a “right” and on a “need to know” basis as deemed necessary.  Names and identities are not to be disclosed outside the group designated as “need to know”.
  3. Posting information (such as last names and villages) about any sponsored child shall be explicitly discouraged.
  4. Faxing of information is discouraged unless absolutely necessary.  Generally, titles on electronic mail messages should be innocuous and flagged as confidential.

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